Event planning tools, built by producers.
Free interactive tools from B&W Productions — powered by 33 years of event production experience.
SA Events Calendar 2026/27
Every major South African expo, festival, race and concert from August 2026 to February 2027 — dates, venues, audiences and the activation angle. Filter by month, province and category, and save the ones you're attending.
South Africa Venue Finder
400+ curated corporate event venues across all nine provinces — filter by province, location, capacity, price tier and features. Real ratings, B&W verdicts and one-click enquiry.
Corporate Event ROI Calculator
Input your budget and attendee count to see projected ROI, cost-per-head and benchmark comparisons.
Event Planning Checklist
Interactive 100+ item checklist with progress tracking, province-specific compliance items and print export.
Year-End Function Wizard
Step-by-step wizard: team size, season, budget, venue type → recommended packages and a CTA to contact us.
Kitchen Tea Planner
Guest count, theme, budget → complete checklist, timeline and budget breakdown for your kitchen tea.
Concert Seating Calculator
Input venue dimensions and seating style to calculate maximum capacity for concerts and shows.
Event Budget Calculator
Estimate your event production costs with real South African rates. Covers tents, furniture, AV, staffing, transport and more.
Venue Comparison Tool
Search our directory and compare up to three venues side by side — capacity, price tier, catering, accommodation, ratings and B&W verdicts.
Marquee & Tent Size Calculator
Enter guest count and setup — dance floor, stage, bar, buffet — to get the recommended stretch-tent size in m² for your event.
Bar & Beverage Calculator
Work out exactly how much to buy: cases and bottles by drink type, ice, and how many bartenders you need for your guest count and event length.
AV & Sound Estimator
Get a recommended PA, speaker, microphone, screen, lighting and crew spec based on your audience size, event type and indoor/outdoor setup.
Event Compliance Checker
Generate an SASREA, permit, liquor, fire, medical and security checklist tailored to your attendance, venue type and alcohol/ticketing setup.
Kitchen Tea Games Randomiser
Shuffle a curated set of kitchen tea and bridal shower games — classic, cheeky, sentimental and active — and build your game running order.
Event Brief Generator
Fill in your event details and download a branded PDF brief you can share with your team, venue or production partner — with lead capture.
SA Event Production Firms Comparison
Compare South Africa's leading experiential, conference, exhibition and corporate event production companies side by side — reach, delivery model, B-BBEE and best-fit briefs. Filter, sort and expand.
SA Field Activation & Promotions Firms
Compare South Africa's top field activation, brand ambassador and promotional staffing agencies side by side — reach, model, B-BBEE. 13 providers, search and filter.